Client Project · Case Study
AssetTracker
One dashboard for every device, license, and subscription
AssetTracker is an IT and software asset management platform we designed and built for a client in the technology services industry, so their team could finally see what the organization owned and paid for in one place, without naming the client here.
Client Project
Technology services industry, client unnamed
Subscription SaaS
Built as an ongoing platform, not a one-off tool
AI-Assisted Build
Delivered under our software development service
Live
Onboarding its first departments now
The Challenge
Nobody could see the full picture
The client's team was tracking laptops, software licenses, and SaaS subscriptions across a mix of spreadsheets and vendor portals, with no single place to see what the organization actually owned or was paying for. Renewals slipped through the cracks, and answering a simple question like "what are we spending on software this quarter" meant pulling numbers from half a dozen places by hand.
What We Built
Everything in one place, synced automatically
- Devices, software licenses, and SaaS subscriptions in one dashboard, instead of three.
- Natural-language chat for querying spend, so answering “what are we paying for X” doesn't need a spreadsheet.
- An AI widget builder that turns a plain-language description into a custom dashboard view.
- Direct sync with Microsoft 365 for devices and licenses, and QuickBooks and Dynamics 365 for the financial side.
- Microsoft SSO and department-level cost allocation, so spend maps to who's actually using it.
- Bank-grade encryption, executive-level access controls, a full audit trail, and fully isolated per-organization data.
What's Coming
Usage and consumption intelligence
The next phase on the roadmap is live monitoring of AI tool usage, cloud spend across the major providers, seat waste detection, and spend anomaly alerts, so the platform doesn't just show what's being paid for today, it flags what shouldn't be.
Where Things Stand
Live, and rolling out department by department
The platform is live and onboarding its first departments now. We'll add real numbers here, spend visibility, renewals caught, time saved, once we've got a full quarter of data behind it, rather than lead with estimates.
Have something similar in mind?
If your team is tracking assets and spend across spreadsheets and vendor portals, tell us what's involved. We'll tell you honestly whether we're the right fit.